Expanding your business internationally can be a complex endeavor, especially when it comes to hiring and managing employees across borders. If you’re looking to hire talent in Belgium, partnering with an Employer of Record (EOR) can simplify the process. This guide will help you understand the benefits of using an EOR in Belgium and how to get started.

What is an Employer of Record (EOR)?

An Employer of Record (EOR) is a third-party organization that handles the legal responsibilities of employing staff on behalf of another company. This includes compliance with local labor laws, payroll management, tax reporting, and providing benefits. By using an EOR, businesses can quickly and easily hire employees in Belgium without the need to establish a legal entity in the country.

Benefits of Using an Employer of Record in Belgium

Using an EOR in Belgium offers several key benefits:

1. Compliance with Local Labor Laws

Belgian labor laws can be complex, with specific regulations governing employment contracts, working hours, and employee benefits. An EOR ensures that your business remains compliant with all local laws, reducing the risk of legal issues.

2. Simplified Payroll and Tax Management

Managing payroll and taxes for international employees can be challenging. An EOR handles all aspects of payroll, including withholdings and remittances, ensuring that your employees are paid accurately and on time.

3. Provision of Localized Benefits

An EOR can offer localized benefits to your employees in Belgium, such as healthcare, dental and eye care, retirement plans, and paid leave. This helps attract and retain top talent.

4. Speed and Efficiency

With an EOR, you can onboard employees quickly, often within hours, rather than the months it can take to set up a legal entity. This speed allows your business to scale rapidly and respond to market demands.

5. Reduced Administrative Burden

An EOR takes on the administrative tasks associated with employment, freeing up your HR team to focus on strategic initiatives and talent management.

How to Choose the Right Employer of Record in Belgium

Selecting the right EOR partner is crucial for the success of your international expansion. Here are six steps to guide you:

1. Evaluate Your Business Needs

Identify your specific requirements, such as the number of employees you plan to hire, the types of benefits you want to offer, and your budget. This will help you narrow down potential EOR providers.

2. Ensure Local Entity Ownership

Choose an EOR that owns its legal entities in Belgium. This provides more stability and control over pricing and compliance compared to those relying on third-party entities.

3. Check Reviews and Testimonials

Research client reviews and testimonials on platforms like G2, Capterra, and Trustpilot. Look for consistent feedback on customer service, platform usability, and overall satisfaction.

4. Test the User Experience

Request a demo of the EOR’s platform to ensure it offers a user-friendly experience for both your HR team and your employees. Key features should include automated payslip generation, seamless onboarding, and efficient customer support.

5. Assess Compensation and Benefits Strategy

Work with your EOR to develop a competitive compensation and benefits package that aligns with local standards and attracts top talent. An EOR can provide insights into market salaries and benefits expectations in Belgium.

6. Verify Data Security and IP Protection

Ensure your EOR has robust data security measures in place, such as SOC2 and GDPR compliance, regular penetration testing, and two-factor authentication. The EOR should also have clear contracts that protect your intellectual property.

Costs of Using an EOR in Belgium

The cost of EOR services can vary. Traditional EORs may charge a percentage of the employee’s salary (typically 15% to 18%) or a minimum monthly fee (around $2,000). Smaller EORs might offer lower rates but may lack the infrastructure to support large-scale operations.

Stipenda offers a comprehensive global employment service at an affordable flat rate. Our Fair Price Guarantee ensures transparent pricing with no hidden fees, making us a cost-effective choice for businesses looking to expand in Belgium.

Partnering with an Employer of Record in Belgium can streamline your international hiring process, ensuring compliance, efficiency, and access to top talent. By choosing a reliable EOR like Stipenda, you can focus on growing your business while we handle the complexities of employment.

Ready to expand your team in Belgium? Contact us today to learn more about our EOR services and how we can help you achieve your global growth goals.