As businesses look to expand their operations globally, navigating the complexities of local employment laws, tax systems, and payroll management can be daunting. For companies considering hiring in Poland, Stipenda offers a seamless Employer of Record (EOR) service that allows you to focus on growth while we handle the intricacies of local compliance and employee management.

Why Choose an Employer of Record in Poland?

Simplified Hiring Process

Traditionally, establishing a legal entity in Poland requires significant time and resources. This includes setting up a local office, registering as a subsidiary, and managing a local bank account. These steps can take months to complete, but with Stipenda’s EOR services, you can hire employees within days—typically in just five days. This rapid onboarding process ensures that you can quickly integrate new team members into your operations without the administrative burden.

Comprehensive Payroll Management

Payroll in Poland operates on a monthly cycle and involves various statutory obligations. Stipenda simplifies this process by managing your payroll operations from start to finish. We automate tax document collection, payroll processing, and benefit distribution, ensuring compliance with local regulations. Our in-house experts are well-versed in Polish labor laws, helping you avoid costly penalties or compliance issues.

Localized Benefits Package

When you partner with Stipenda, you can provide your employees with a comprehensive benefits package tailored to the Polish market. This includes access to:

• Guaranteed Employee Benefits Fund
• Social Security
• Private Healthcare Options (Unisure, LuxMed, Allianz)
• Global Life Insurance

All of these benefits can be managed from a user-friendly online dashboard, making it easy to customize offerings based on your employees’ needs.

Understanding Employment Costs

When hiring in Poland, it’s crucial to understand the associated costs. The employer’s cost is generally estimated at around 19.48% of the employee’s salary, encompassing contributions such as:

• Pension (9.76%)
• Disability (6.50%)
• Accident Insurance (0.67%)
• Labor Fund (2.45%)
• Guaranteed Employee Benefits Fund (0.10%)

These costs are estimates and can vary based on specific employment agreements. Stipenda can provide tailored quotes and insights to help you budget effectively.

Navigating Tax Obligations

Poland’s tax landscape includes individual income tax rates of 12% for earnings up to 120,000 PLN and 32% for income exceeding that threshold. A tax-free allowance of 30,000 PLN is also available, effectively reducing the overall tax burden. Stipenda ensures that your payroll calculations are accurate and compliant with local tax regulations, so you can focus on your business.

Legal Compliance and HR Support

Navigating Poland’s labor laws can be complex, with rules governing minimum wage, working hours, and termination policies. Stipenda’s local experts provide guidance on:

• Minimum Wage Requirements: With planned increases in 2024, staying informed on the minimum wage is essential for compliance.
• Overtime Regulations: Employees are entitled to overtime pay for hours worked beyond their standard hours, and Stipenda will ensure that these calculations are correctly applied.
• Termination Procedures: Understanding the legal requirements for employee termination is critical to avoid potential disputes.

Additional Services

Stipenda goes beyond just payroll and benefits management. We also support companies in obtaining work visas for their employees, allowing for a smooth transition into the Polish labor market. Our in-house team handles all aspects of the visa process, freeing your HR team to focus on strategic initiatives.

Conclusion

Choosing Stipenda as your Employer of Record in Poland can transform your hiring process, allowing you to quickly and compliantly expand your workforce without the burdens of local legal and administrative requirements. With a focus on compliance, streamlined payroll management, and tailored benefits, Stipenda is your partner for success in the Polish market. If you’re ready to explore the possibilities, request a demo today and take the first step towards simplifying your hiring process in Poland.